Today most project performance reporting tends to be all Green on surface, but we know inside its all Red. Organizations who are serious about successful project delivery must ensure that schedule, cost and other variances are identified and rectified to mitigate their negative impact on the project. They need to ensure that there is a single version of the truth when it comes to reporting project performance. Organizations who are still using MS Excel as the basis for developing, presenting and sharing their project’s performance fully understands the risk they are taking when it comes to verifying the validity of the reported data, analyzing performance trends among others.
The Monthly Progress Report
Organizations could have different requirements when it comes to reporting project’s performance. The Key Performance Indicators (KPI) that matters to one organization could differ from other. This will determine what data sources the organization need to have to produce the desired monthly performance report. The organization should ensure that whatever get presented in the report should be verifiable and should not be based on an input that has no supportive data.
Project Management Information System (PMIS) like PMWeb enables the organization to design its own dashboard and capture data form the different project management modules to provide the needed content as well as the key performance indicators.
In addition to the data captured from different data sources such as those of project budget, contracts, schedule, risk, quality among others, the monthly progress report should have document template to capture the progress narrative report and other performance assessment reported by the project manager. Similar to other PMWeb document templates, the monthly progress report template can have all type of supportive document attachments as well as a workflow to formally submit, review and approve the monthly progress report content.
Organizations who are project centric would rarely have one project to manage. They need to have a dashboard that will capture key performance data from multiple projects but at the same time they can drill down to the specific project dashboard to have more details on that project’s performance. The multi-project dashboard could have filters embedded in the dashboard to allow selecting different portfolio of projects.
[av_sidebar widget_area=’LinkedIn Profile’]