Our PMWeb Project Management Information Solution Practice
CMCS’ 30 years track record in providing project management control solutions for the engineering and construction industry has enabled us to go beyond just tools implementation but also to address the project control requirements. Our professional services team that are involved in PMWeb implementation are mostly engineers who have delivered project control systems on many projects in the MENA region.
Today PMWeb is used by world leading organizations such as GE, Goldman Sachs, Harvard University, Hill International, CBRE, City of New York, European Investment Bank among many others. In the Middle East, PMWeb users include Kuwait Ministry of Public Works, Al Maabar, Dubai Parks and Resorts, Amanat Makkah, Sharjah Investment and Development Authority (Shurooq), Al Turath Engineering Consultant, L&T Hydrocarbon Engineering, Laing O’Rourke, ConsultantHSS, Al Nasr Contracting, Associated Constructions & Investments (ASCON), Al Ryum General Contracting, Vital Quadro Consultancy (VQC), Ali Moosa & Sons, Union Properties, Bin Shafar Contracting, Brookfield Multiplex Middle East among many others.
Organizations who have selected PMWeb have reported the following benefits for using a single platform to manage, control and report on their projects selection and delivery performance:
- Improvements in Business Practices Relating To Projects Selection and Delivery
- Diligent Selection of Projects
- Efficient Management of Risks and Issues
- Implementing Sound Project Governance Practices
- Improved Effectiveness in Avoiding and Resolving Construction Claims
- Effective Change and Claim Management
- Safeguarding against losses from not recovering justified Damages and/or paying for unjustified Damages
- Enhanced Efficiency Resulting From Automating Processes and Sharing Project Information
- Automating and Standardizing Project Management Processes, Project Document Management and Periodical Project Performance Reporting
- Protecting Project Files and Important Documents on a Safe and Effective Retrieving Platform
- Optimized Operating Cost
- Optimizing the Operating Cost of managing projects by eliminating duplications, enhancing the decision making process, effective collaboration
Managing Project Life Cycle and Stage Gates
PMWeb is a multi-project, multi-program solution designed to manage the complete project life cycle for any engineering and construction project. Stage Gates are used to enforce governance at important decision points during the project life where the organization will formally review the deliverables of each stage and decide if the project still meets the desired objectives or not and if they ready to proceed with the next stage. Deliverables approval and stage gate review forms are developed using PMWeb Custom Form Builder. The formal review steps for deliverables and stage gates are mapped into PMWeb highly configurable role-based visual Workflow which allows decision branches, approval authorization limits, delegation among many others.
Capital Planning Stage
During this stage, PMWeb Initiatives is used to capture, assess and score all possible project investments. Cost Estimating allows bottom-up and top-down cost estimating as well as importing cost estimating for MS Excel and other cost estimating applications. Portfolio Planning is used to align initiatives with the organization’s capital plan. Using PMWeb Custom Form Builder and Workflow, the user can develop all project management processes Project Charter, Project Business Case Requirement and Project Evaluation and Scoring. PMWeb Schedule allows developing the project schedule as well as import schedules from Oracle Primavera P6 and MS Project.
During this stage, PMWeb Pre-Qualification module allows designing the qualification questionnaire that consultants and contractors to help short-listing those companies to be invited to bid on the project using the Pre-Bid module. This information will be used to update the company directory in PMWeb to enable inviting only qualified contractors. The On-Line Bidding is used to capture all bid proposals for the tendered bid packages which will be analyzed using the Procurement module. Using the Custom Form Builder, PMWeb can be used to create the Technical Evaluation form which usually project owner will evaluate before assessing the commercial bid. The Commitment module will be used to capture the formal contracts award between the project owner and the contractor or consultant.
All project communications during the design development and tender/award phases such as meeting minutes, correspondence, design reviews, drawings, transmittals, value engineering workshops meeting minutes, authorities approvals and permits, risk registers, issues management, weekly progress reports, public authorities approval, NOC’s, design deliverables approval among others will be captured using the Engineering Forms and Custom Form Builder along with Workflow to map the review and approval processes. All project documents including drawings, specifications and others will be stored in their original file format (DWG, PDF, XLS, WORD, etc.) using PMWeb Document Management repository which comes with a Viewer to allow reviews and redlining.
Cost Estimating will be used to develop and maintain all versions of the project cost estimate as per the available level of detail. The Budget module will be used to develop and maintain project time-phased budget. The Budget Adjustment will be used to be used to document all budget changes and transfers. PMWeb Timesheets is used to capture the man-hours spent against the project activities. Those man-hours are used in the Progress Invoices to verify the actual percent complete due for the consultant. PMWeb also capturing Payments against approved Progress Invoices. Changes to the scope of any contract are captured in PMWeb using On-Line Changes, Change Events and Change Orders modules.
During the Tender Construction phase, PMWeb Engineering Forms, Custom Form Builder, Workflow, Document Management, Cost Management will be used to manage all project management processes including Invitation to Tender, Non-Disclosure Agreements (NDA) Tender Documents, Tender Addendum, Bid Clarifications, Pre-Bid Meeting, Tender Bonds, Received Tenders from Bidders whether using PMWeb on-line bidding module or through regular tender submission, Tender Submission Log, Technical evaluation, Commercial evaluation and bids comparison, Appointing of Successful Bidder and Building permit.
Post Contract Stage
The post contract stage will address how to monitor and control the construction phase using the right processes for managing project records and ensuring that actions are taken without delaying project’s milestone dates. PMWeb Engineering Forms, Custom Form Builder, Workflow, Document Management, Cost Management will be used to manage Letter of Intent (LOI), Letter Of Award (LOA), Contractor’s Contract, Contract Documents, Baseline program and any monthly updates/recovery versions, Contract Addendums, Variation Orders, Bonds, Insurance and Bank guarantees, Payments applications, Site Inspection, Project Correspondence, Request for Information, Meeting Minutes, Daily Reports, Submittal and Transmittal, Safety plan, Safety and Accident Report, NOC’s and permits, Project Directory, Non-Compliance Report (NCR), As Built Drawings and O&M Manuals and catalogs, Testing & Commissioning and Snagging list. PMWeb BIM module will allow linking project’s records to Revit Building Information Modules (BIM) objects.
PMWeb is used to manage the processes during the defects warranty phase including Taking-Over Certificate, Final Taking-Over Certificate, No Objection Certificates (NOC), Authorities Approvals and Permits, Warranties and Guarantees, Inventory and Spare Parts Handover, Project final accounts clearance and Transfer of Completed Facilities to project owner. PMWeb COBie Manager and Document Management is used to formally document as built drawings and O&M Manuals. All those documents and manuals will be stored in their original electronic file format in PMWeb Document Management Repository.
During the Asset Management stage, PMWeb Locations will help the client in capturing and maintaining log of all completed project facilities, assets and equipments. For each asset and equipment, PMWeb allows capturing the depreciation and operation cost, preventive maintenance requirement, GPS location, Bar Code among many other important information. PMWeb Maintenance Contracts and Lease Contracts support the award and management of those agreements. PMWeb Work Requests, Work Orders, Inventory and other modules will be used to support managing this stage of the project life cycle.
Projects, Programs and Portfolio Dashboard Reporting
PMWeb enables sharing and visualizing a single version of truth of projects performance and health using highly-configurable built-in Business Intelligence Reporting tool. The project performance level an organization want to report on do vary depending on what they need from a project and what matters for them most. Some stakeholders might be interest in high level key performance indicators (KPI) that address project key objectives of schedule, budget, safety, contracts, risks among others. For others, the KPI should not be limited to only those objectives but should include other critical information such as documents, issues, changes, etc. Regardless of the stakeholders needs, they all should be reporting on the same project information and no one should be allowed to manipulate what information to present.